Tsinghua Semester China Program Terms and Conditions
IMMERQI GENERAL TERMS AND CONDITIONS OF PARTICIPATION
1. Definitions
In this document, the following words shall have the following meanings:
1.1. ‘You‘ and ‘your‘ means the applicant who applies and then takes part in a Placement.
1.2. ‘We‘, ‘us‘, ‘our‘ and ‘IMMERQI’ refer to ImmerQi Beijing Ltd.
1.3. ‘Placement’ refers to your study placement at the University, and
includes the directors, managers, employees, representatives and all
other people within their control at the University.
1.4. ‘Conditions’ and ‘Agreement’ refers to these Terms and Conditions of Participation.
1.5. ‘Program’ refers to your chosen program of participation.
2. Program Specific Terms and Conditions
2.1. Additional Program specific Terms and Conditions apply to the Tsinghua Semester China Program.
2.2. These Program specific Terms and Conditions are made a part of
this Agreement by this reference. By agreeing here, you agree to abide
by the current Conditions and those specific to your Program.
2.3. If there is a conflict between these Terms and Conditions and the
Terms applicable to your specific Program, the latter Terms shall apply.
2.4. The Tsinghua Semester China Program Terms and Conditions can be found below.
3. Health Insurance
3.1. Prior to your arrival, you must ensure that you have a
comprehensive medical, third party liability and travel insurance policy
for the period of your trip.
3.2. Proof of cover must be provided to IMMERQI prior to your arrival
in China and policy details must be taken with you to China. Failure to
do so will result in you being unable to undertake the Program and no
refund will be given.
3.3 Ensure you have had all vaccinations and immunizations required for entry into China.
4. Inoculations & Medical Advice
4.1. It is your responsibility to consult a medical doctor and to
receive all the necessary inoculations and treatments in relation to
China and your Placement within the prescribed period prior to your
arrival.
4.2. In addition, you must bring with you any necessary/recommended medication or medical equipment at your own expense.
4.3. You should take reasonable steps to keep yourself in good health
by taking any such medication and not participating in any high-risk
activities that may compromise your health for the duration of your
Placement.
5. Physical and Mental Health
5.1 You represent and warrant that you are in sufficient physical and
mental health to participate in the Placement and do not have any
physical or mental conditions that could affect your ability to
participate in the Placement.
5.2 Your Placement may require you to take an additional physical
health check in China. Refusing to do so or failing the check may result
in being unable to undertake the Program.
6. Visas
6.1. We will provide you with information to assist you in obtaining a
visa to allow you entry into China. However, you are responsible for any
costs associated with obtaining a visa.
6.2. You will not be entitled to any refund of any payments you have
made to us in the event that your Placement has to be cancelled or
significantly curtailed due to the immigration authorities not accepting
your visa as adequate in the circumstances set out in 8.1.
6.3. If you choose to withdraw your Placement and visa application
prior to the lodgement of the visa application, only a partial refund of
the fees paid will be refunded (see your Program’s refund policy).
6.4. Where there is a delay in receiving information from you to lodge
the visa application, IMMERQI will not be held accountable for delays in
determining a visa, nor will it be accountable if the dates on a visa
approval are not in line with your revised start date.
6.5. IMMERQI will not be held responsible for any loss arising from the
change of flights, additional accommodation costs or any other costs
incurred due to delays in the visa determinations or delays with
Placement start dates.
6.6. Any extension or reapplication will attract a new fee. You must
contact us 3 weeks prior to your visa expiry if it requires an extension
or reapplication.
6.7 Full Program fees must have been paid prior to the visa application
process starting. Failure to do so by the payment deadline may cause
delays in receiving your visa documentation on time.
6.8 You will not accept any other form of paid employment in China for the duration of your program.
6.9 Your visa is tied to the Program and should you leave your
Placement early you may be required to depart China immediately. In this
case you will no longer be an IMMERQI program participant and will be
responsible for making your own arrangements to leave the country.
6.10 After receiving your visa, check the number of entries and visa
expiry date. If you exit China during the Program and require a new visa
you will be fully responsible for any associated fees that may arise.
6.11. You are personally responsible for keeping your important
documents, such as passport, visa and temporary residence registration,
safe and available. If these or other important documents are lost or
stolen, you must take full responsibility for replacing these documents.
ImmerQi is not responsible for assisting in extending or replacing lost
visas.
7. Travel Documentation
7.1 It is your responsibility to ensure that you have a full and valid
passport which is acceptable to the immigration authorities and which
will be valid for the duration of and for a period of at least 6 months
after your Placement.
8. Your Obligations to Us
8.1. You must comply with any reasonable requests by your Placement or by IMMERQI.
8.2. You will take care of and be responsible for any materials
provided to you for your use by your Placement. You are responsible for
any damage to or loss of such materials.
8.3. You are expected to adhere to our Placement Code of Conduct. This covers, but is not limited to:
a) Respecting the culture and beliefs of others, working responsibly at the Placement
b) Adhering to the dress code requirements of the Placement
c) Respecting the accommodation and other residents
d) Not consuming drugs and participating in illegal activities
9. Force Majeure (Events Beyond Our Control)
9.1 We, or your Placement shall not be in breach of our obligations
under these Conditions, be responsible for delay in the carrying out of
such obligations, and will not make refunds or be responsible for any
costs or expenses you incur, if such breach is as a consequence of war,
threat of war, terrorist activity or threat of such activity, riots,
civil strife, industrial action, natural or nuclear disaster, fire,
adverse weather conditions, health risks, epidemics or other
circumstances beyond our control.
10. Security and Government Advice
10.1 It is your responsibility to obtain and, if necessary, clarify
information in relation to the political and security situation in
China, and to take any reasonable action that may be required.
11. Waiver and Release
11.1. For the purposes of this Agreement, the term “Released Parties”
means and refers individually and collectively to your Placement, us,
our members, our employees, our representatives and our international
partners.
11.2. You hereby indemnify the Released Parties against any and all
liability, loss, costs or damages (including consequential damages and
pure economic loss) that may be incurred by the Released Parties as a
result of claims or charges made against the Released Parties, whether
at the instance of a third party or yourself, related to any injury,
illness, damage, harm or death a third party or yourself may suffer
arising out of your Placement.
11.3. The Released Parties may, without liability or expense to
themselves, take whatever action they deem appropriate with regard to
you health and safety and may place you in a hospital or health-related
facility for medical services and treatment or, if no hospital or
health-related facility is readily available, may place you in the hands
of a local medical doctor or health provider for treatment or service.
12.Privacy Notifications
12.1. Any images or video taken of you while on an ImmerQi Program belong to ImmerQi and you waive any rights to these.
12.2. The information submitted as part of your application will be shared with potential Placements
12.3. All other personal information which you submit to ImmerQi shall
not be made public, sold to a third party, or otherwise distributed or
made available outside of the company in any way without your explicit
permission.
13. Governing Jurisdiction
13.1. This agreement and the rights and obligations of the parties are governed by the laws of China PRC.
13.2. In the event that any provision of these Conditions, or the
application thereof to any party or circumstance, should be determined
by the court of proper jurisdiction to be invalid or unenforceable to
any extent, the remainder of these Conditions and the application of
these to parties or circumstances other than those to which it is held
invalid or unenforceable, shall not be affected thereby, and each
provision of these Conditions shall be valid and enforced to the fullest
extent permitted by law and in a way consistent with the Parties’
intent as expressed in this agreement.
14. Disciplinary Procedure
14.1. The following behaviour and activities are considered gross
misconduct and are unacceptable on any IMMERQI Program. Participants
found engaging in such behaviours or activities will be subject to
disciplinary action outlined in 14.2.:
a) Wilfully damaging, destroying or stealing property belonging to your Placement
b) Coming to or being at your Placement under the influence of alcohol or illegal drugs
c) Bringing alcoholic beverages (unless with permission), drugs or weaponry onto Placement property
d) Persistent unpunctuality, absence or unexcused absences from class
e) Using explicit or abusive language or behaviour towards your Placement or fellow Participants
f) Disclosing non-public information about your Placement to anyone outside the Placement unless explicit permission is given.
14.2. IMMERQI takes any reports of gross misconduct seriously and is
committed to a confidential and full investigation into any allegations.
The procedure is as follows:
a) ImmerQi Staff investigates the gross misconduct allegation
b) Any serious incidents of gross misconduct will result in immediate expulsion from the Program
c) For less serious offences, a verbal warning will be issued
c) If there is further misconduct a written warning will be issued.
d) For minor offences, a maximum of one verbal warning and two written warnings will be issued before Program expulsion
e) Expelled participants will receive no refund, in whole or part, of
the Program fee and are not eligible to benefit from the support
services or amenities provided. Participants will be responsible for any
expenses incurred as a result of expulsion.
15. General
15.1. IMMERQI may assign this Agreement or any of its rights, or
delegate our obligations, to any third party without your express
written consent. You may not assign this Agreement or any of its rights
or delegate its obligations without the prior written consent of us.
This agreement is binding and enforceable by each party’s permitted
successors and assignees.
15.2. The waiver of a breach of any Term or Condition of this agreement
will not constitute the waiver of any other breach of the same or any
other Term. To be enforceable, a waiver must be in writing signed by a
duly authorized representative of the waiving party.
15.3. This Agreement and any form referenced herein constitutes the
entire Agreement between us and you with respect to the subject matter
contained and supersedes all inquiries, proposals, agreements,
negotiations and commitments, whether written or oral prior to the
effective date. This agreement may not be amended or modified except by
written document signed by both parties.
16. Agreement
In agreeing to these Terms and Conditions you accept and confirm that you:
a) Have read and fully understand these Conditions;
b) Intend that this Agreement be legally binding and enforceable
against you and your family, estate, heirs and legal representatives
c) Intend that this Agreement benefit us
d) Confirm that you are at least eighteen (18) years old, or a parent
or legal guardian of a participant under 18, fully competent, and
entering into this Agreement voluntarily.
e) Understand that this is a legal document
f) Have read and understood this Agreement and all of its Terms
g) Execute this Agreement voluntarily and with full knowledge of its meaning and significance
Tsinghua Semester China Program Terms and Conditions of Participation
1. Definitions
In this document, the following words shall have the following meanings:
1.1. ‘You‘ and ‘your‘ means the applicant who applies and then takes part in a Placement.
1.2. ‘We‘, ‘us‘, ‘our‘ and ‘IMMERQI’ refer to ImmerQi Beijing Ltd.
1.3. ‘Booking’ refers to the state of your confirmed application after your first program payment is received.
1.4. ‘Placement’ refers to your study placement at the University, and
includes the directors, managers, employees, representatives and all
other people within their control at the University.
1.5. ‘Conditions’ and ‘Agreement’ refers to these Terms and Conditions of Participation.
2. IMMERQI General Terms and Conditions of Participation
2.1. Participation in the IMMERQI Tsinghua Semester China Program is
regulated by this Agreement and by the IMMERQI General Terms and
Conditions of Participation.
2.2.The IMMERQI General Terms and Conditions of Participation are made a
part of this Agreement by this reference. By agreeing to these
Conditions, you agree to abide by both Agreements.
2.3. The IMMERQI General Terms and Conditions can be found above.
3. Application
3.1. IMMERQI shall start assessing your candidature as soon as a full application has been received with:
a) CV.
b) The completed application form.
c) A professional photo and passport scan
d) A copy of your highest educational qualification and transcripts.
e) Any other documents required by IMMERQI for the application.
f) Receipt of program deposit.
g) Interview has been conducted to assess your English level and/or expectations.
3.2. IMMERQI retains the right to refuse any application it deems unacceptable for any reason.
3.3. IMMERQI retains the right to alter program prices due to currency
fluctuations or other reasons at any time up until program fees have
been paid.
3.4. Full payment is due no later than 8 weeks from the intended
arrival date. Upon payment confirmation we will proceed with confirming
outstanding arrangements such as Mandarin courses and accommodation.
3.5. Failure to meet payment deadlines will result in delays and/or exclusion from the program.
4. Placement
4.1. You are expected to comply with any reasonable requests made by the University or by IMMERQI.
4.2. IMMERQI is in no way responsible for any damages caused by you
directly or indirectly during your Placement, regardless of the nature
of the damages. You accept full responsibility for your actions. Ensure
you purchase comprehensive insurance that covers 3rd party liability for
any such damages.
4.3. This agreement in no way constitutes an employer/employee
relationship. IMMERQI is the program facilitator and is not your
employer, contracting organization or any other mechanism that may
constitute an employer/employee relationship.
5. Accommodation
5.1. We will arrange your accommodation for you pre-arrival to enable
you to move in upon arriving. After your arrival, we will assist you
with any issues related to your accommodation that may arise.
5.2. If you arrive outside of the assigned Program pick up day you will
be required to make your own way to the accommodation or pay an
additional RMB 350 for airport pick up. Should you arrive earlier than
the official arrival date you will also need to arrange your own
accommodation for the extra night/s.
5.3. All accommodation provided by IMMERQI is subject to the Code of Conduct provided upon arrival.
5.4. Should you violate the Code of Conduct for the accommodation where you reside, you will be asked to vacate your accommodation immediately without compensation.
5.5. IMMERQI accommodations are selected to ensure a maximum commute time to your Placement of up to 45 minutes.
5.6. Shared housing includes sharing with one or more persons of any
nationality or gender in accordance with any indicated preferences.
5.7. Shared accommodations with mixed genders will have separate private bedrooms unless requested.
5.8. Special accommodation requests must be identified with the initial
application. We cannot guarantee any special requests and will not
offer a refund if this request cannot be met.
5.9. No changes will be made to accommodation except in the case of
negligence on the part of the landlord. Acts of negligence include
sexual harassment, discrimination, and other forms of harassment.
5.10. You are liable to the accommodation provider directly for any
damage to property and/or household items caused by your own negligence
and/or actions. You will be required to pay for any damage to property
and/or household items.
5.11 In the case of theft or attempted theft of roommate or landlord
property, you may be evicted from your accommodation and excluded from
the program.
5.12. The following are prohibited within your accommodation and could result in eviction:
a) Illegal drugs or excessive use of alcohol
b) Pets
c) Smoking inside your accommodation
d) Excessive noise: you will be subject to the noise standards and orders issued by the police or other regulatory authority.
5.13. Gas, water and utilities are provided however if bills go beyond
RMB 400 due to excessive consumption, you will be required to bear the
costs for the extra charges.
5.14. Your accommodation move-in and move-out dates must be strictly
adhered to as advised by IMMERQI staff. If you overstay the agreed move
out date you will be liable to pay additional accommodation charges.
5.15. When vacating your accommodation, you should ensure it is at an
acceptable standard of cleanliness and that you leave no belongings
behind. Failure to do so may incur additional charges.
6. Airfare
6.1. You are responsible for arranging and paying for your own travel
(including your airfare) to the airport/station closest to your
Placement.
6.2 You are responsible for arranging and paying for your return journey at the end of your Placement.
6.3. We cannot reimburse or otherwise be responsible for any flight,
travel or other costs or expenses of any nature (including, for example,
any charges made by airlines etc. for cancelling, changing or
transferring flights or other arrangements) which are incurred or arise
as a result of your Placement not proceeding or being cancelled,
curtailed, withdrawn or changed due to any circumstances whatsoever.
7. Expenses
7.1 You are responsible for all of your personal expenses for the duration of your Placement, including but not limited to:
a) The cost of transport from your accommodation to your Placement on a daily basis.
b) Meals
c) The cost of transportation back to the airport at the end of your Placement.
8. Cancellation and Postponement
8.1. Cancellation only takes effect when we receive written notice from you.
8.2. If, you wish to cancel your application after making your booking, IMMERQI’s refund policies are as follows:
a) Cancellation anytime after booking has been received: non-refundable deposit of USD 300 forfeited
b) Cancellation after application for visa invitation letter: cancellation fee of USD 500.
c) Cancellation 30 days or less from stated arrival date: cancellation fee of 50% of total program fee
d) For cancellations received after program commencement, there can be no refunds
8.3. No refund will be offered if you choose to end your Placement
early for any reason. Your Program expenses are paid in advance by
IMMERQI and are non refundable to us. Your visa is tied to the program
and should you leave your Placement early you may be required to depart
China immediately.
8.4. IMMERQI will immediately remove you from your Placement in the
case of severe Placement negligence. Placement negligence is limited in
definition to the following:
a) Sexual harassment or discrimination
b) Inability of the host family to offer the agreed Placement
8.5. In the case of less severe issues IMMERQI will act as a third
party to try to resolve any conflicts between yourself and your
Placement.
8.6. You may postpone your Placement start date to the following
semester within 2 weeks of submitting your application at no extra cost
providing the Placement has not been confirmed. Postponements after 2
weeks from submitting the application will incur an extra administration
fee. Postponing within 4 weeks of the arrival date may result in
additional charges related to prepaid accommodation and visa fees.
8.7. You will not be entitled to any refund of any payments you have
made to us in the event that your Placement has to be cancelled or
significantly curtailed due to the immigration authorities not accepting
your visa as adequate.
9. Termination of Agreement
9.1. We have the unilateral right to terminate, without prior warning,
this Agreement by written notice (“Unilateral Termination”) and no
alternative Placement will be offered in the event of you being asked to
leave your Placement for any of the following reasons:
a) Negligence in terms of misconduct or disobeying Placement procedures and policies
b) Leaving your Placement without informing IMMERQI at least two weeks
prior and/or without being given approval to do so by IMMERQI
c) Taking time off for holidays or personal reasons without prior agreement from your Placement
d) Taking sick leave without providing your Placement with an adequate medical certificate if asked to do so
e) Acting in a way that adversely affects the smooth running of operations at your Placement.
9.2. In the event of Unilateral Termination:
a) You will be required to leave your Placement immediately; and
b) If you are staying in accommodation supplied by us, you will not receive any refunds should you depart the country early
c) We accept no responsibility for any costs, expenses or losses
suffered as a result of Unilateral Termination. You will not receive a
refund or any other compensation.
d) We accept no responsibility for any costs, expenses or losses
suffered as a result of termination by you for personal reasons once you
have started your Placement. You will not receive a refund of any
payments you have made or receive any other compensation.
10. Agreement
In agreeing to these Terms and Conditions you accept and confirm that you:
a) Have read and fully understand these Conditions;
b) Intend that this Agreement be legally binding and enforceable
against you and your family, estate, heirs and legal representatives
c) Intend that this Agreement benefit us;
d) Confirm that you are at least eighteen (18) years old, or a parent
or legal guardian of a participant under 18, fully competent, and
entering into this Agreement voluntarily.
e) Understand that this is a legal document
f) Have read and understood this Agreement and all of its Terms
g) Execute this Agreement voluntarily and with full knowledge of its meaning and significance.